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Creating A Productive and Balanced Life During This F’n Pandemic

Hello from our Bend Compound! Wherever you’re reading this – an apartment in Spain or NYC, a van in the woods, a house with bored kids tearing your walls down – I hope you’re thriving as much as possible given a worldwide pandemic.

A meme that struck home for me: “Introverts, put your book down and check on your extrovert friends. They’re not ok.” Some of my buddies must picture me, extreme extrovert that I am, straitjacketed and rocking in a corner.

Surprising both Chelsea and myself, I adapted quickly and am quite content. No straitjacket needed! (She’s still watching me daily for cracks to show though.)

Hard at work building the planter beds that Chelsea has always wanted.

A Quick Identity Pivot

Home-bound and content are NOT words that describe me. However, when I realized this pandemic was sticking around for the unforeseen future, it required a shift in my identity and priorities.

It took some effort to reorient. Thanks to a generous friend’s gift of a flight pass on United this year, I’d spun travel and adventure plans spanning the globe. Social time consumed large chunks of time and energy. Mountain biking season approached.

POOF. Just like that, all put on hold for who knows how long.

To ensure I possessed the stamina to weather this without cracking, I needed to make the most of this forced isolation. Banging my head against the wall and wishing for things to normalize wasn’t going to change much!

This quote from a Sarah Blondin meditation struck home:

When faced with great change, we must trust what comes budding forth. We must quickly release our grasp on the old and familiar in order to plant our new garden. Resisting change is futile. The longer we fight our current and therefore only reality, the longer we remain in limbo, trapped somewhere between the past and the future, far from the present.

I spun out a bit in March, then decided to focus on alive time vs dead time, seeking the positives in this upheaval. That mindset is working well for me to stay happy, productive and balanced during this pandemic. (Details at the end of this post about my approach.)

Oliver has finally accepted me into the family. It only took 15 years.

Let’s Just Say It: This Is Crazy

To say there’s stress in the air because of COVID-19 is an understatement. Helping our families be safe, canceling plans, sorting through business headaches, figuring out the precautions we need to take. It’s heavy.

At first, I found myself spiraling deep into NewsLand, gripping my computer as the stock market careened groundward trailing smoke and flaming 401(k)s. We’re not out of the woods yet (by any means), but the sense of chaos has lessened.

I find it darkly fascinating how fast the shift to a new normal happened. Initially I was overwhelmed with the enormity of state and country lockdowns. Now I wonder how reopening will go. Without a vaccine, when will I feel comfortable in a shiny metal tube hurtling through the sky with other people or sitting in a restaurant? 2022…maybe?

I’m swiveling my head like an owl to take in varied opinions about reopening. I understand (and support) that some people have zero options beyond reopening their small business to feed their family. Facing economic ruin, I’d do the same. Personal values (e.g. individual vs. collective outlook) play into it in a big way, so of course it’s nuanced, touchy ground.

There’s a line though. I find it difficult to identify with people holding signs saying I JUST WANT TO RACE (a motorcycle) or who must get their hair cut at a salon. Sacrificing personal leisure and vanity is the least we can do right now, so I’m surprised at the lack of stamina. Perhaps the philosopher Blaise Pascal was right when he said, “All of humanity’s problems stem from man’s inability to sit quietly in a room alone.”

Haircuts are overrated anyway.

I fear that reopening too quickly without listening to public health experts creates potential for COVID-19 to stick around. Will it become like school shootings, barely making the news unless there’s a huge NYC-style outbreak, collateral damage from “more important” needs like the economy?

The Stockdale Paradox comes to mind: You must maintain unwavering faith that you can and will prevail in the end, regardless of the difficulties, and at the same time, have the discipline to confront the most brutal facts of your current reality, whatever they might be.

As a small business owner, I’m lucky as helllll to be doing ok. I feel for those in the travel and restaurant industries – ouch. However, this crisis wields far-reaching potential effects, so who knows how this plays out. I started my business deep in the 2008 trough and rode the wave up, but every tsunami crashes at some point. Every smart investor I follow is writing UNCERTAIN TIMES over and over.

And yet Chelsea and I are the lucky, privileged ones. I’m immensely grateful to keep working remotely and merely curtail socializing, travel and big outdoor adventures. Whoop de doo, small, smalllll price to pay. To all those on the front lines – be it hospitals, grocery stores, food supply chain, sanitation – a bow of respect and solidarity. Thank you.

Finding the Silver Lining

On a more positive note, without any social engagements or travel, there’s a LOT of freed up time. Using the aforementioned concept of alive time, I decided to take advantage of this.

For me, that means building new skills and following my curiosity. For example, what can I add to my toolkit for future goals (such as an outdoor planning and navigation course I am currently taking) or just make me a more complete human (learning how to garden)?

We’re cueing off an astronaut who lived in isolation in space for a year: have a schedule. You know, beyond “Work. Freak out at the news. Eat. Sleep.” Ours isn’t a strict timetable though. More like guidelines.

To help accomplish that, Chelsea had the excellent idea for a list of healthy habits and fun/productive things to accomplish each day. We each have a list where we check off items, then wipe our slates clean in the morning.

I recommend doing this, both for the routine it creates and for instilling productivity in otherwise shapeless weeks (months!) that blend into one another. I don’t always get to everything. However, it’s motivating and a nice steering wheel to grab when I start spinning out reading bad news or dreaming about my business cratering into a smoking pit.

It’s not a static list – I occasionally add or subtract things – but core items stick around. My goal was to hit the physical, mental, creative and “gotta do it” tasks. Here are some of the things on my list that I find valuable.

Finding solitude and zero COVID on the fire roads west of Bend.

My Daily Healthy Habits Checklist

General

  • One Thing – choose ONE task to accomplish each day. This could be as simple as “place online food order” or “build one planter bed.” Whatever you want it to be!
  • Checking in with family and friends – Daily conversations with my family and friends. My goal is always to talk about anything BUT corona.
  • Helping with Chelsea’s list – given how much she handles, it’s the least I can do.

Mental/Creative

  • Meditation – I’m using the Insight Timer app. Ten minutes a day, sometimes guided, sometimes not.
  • Writing – I’m loving daily prompts for journaling, most recently from Wild Writing. I find it generates far more introspection than “here’s what I did today.”
  • Chess – after years away from it, I’ve rekindled my love affair with chess. Such an absorbing intellectual challenge.
  • Guitar – daily practice using the excellent, affordable site activemelody.com.
  • Reading – I’m feeling a strong pull toward the natural world and got absorbed in the books Braiding Sweetgrass and The Hidden Life of Trees. That and some far-reaching sci-fi!
  • Masterclass.com – Loving this! Classes taught by people at the top of their field. Here’s a few I’ve dug: chess (Garry Kasparov), negotiation (Chris Voss, FBI negotiator), cooking (Alice Waters, owner of Chez Panisse), writing (Niel Gaiman, Malcolm Gladwell). Oh, and Masterclass is offering a gift a membership for a friend right now. Such a great value.
  • Cook something– for two months, we haven’t eaten anything we didn’t cook ourselves! These seitan jackfruit ribs are deeeeelicious.

Physical

  • Ping pong – YES. I bought a ping pong machine that shoots balls at me. Best $140 I’ll spend all year, I bet. One friend who shall remain nameless got one so I wouldn’t crush him after all this COVID crap ends. (You’re going down, Scott.)
  • GarageFit: I miss hanging with my crew, but I’m keeping the workouts going. If a bit more irregularly…
  • Physical therapy: This seems like a good time to fix those niggling aches and pains, right? I tore a ligament in my ankle taking a rock climbing fall in March, so this is a daily thing for me. I still can’t run, but it’s coming around.
  • Outdoor exercise: Bike rides or just a quick walk with Chelsea. Instead of mountain biking from crowded trailheads, I’m exploring new rides on my gravel bike with forays on fire roads and pavement to check out new loops and terrain.
  • Stretching and foam rolling – I often pair this with watching Masterclass or do it during a work call.
  • House projects – like many people (even you mobile van lifers!), we are digging into home projects that travel and socializing took precedence over in the past. I may even emerge from this as a competent gardener (gasp).
I feel like we dug the planter bed hole a little deep! (Not pictured: top trim edge, for all you perfectionists.)

C’mon, Do I Really Need This?

I bet a few of you are shaking your heads and thinking, “Yegads, how Type A can one person get?” I’d be surprised if not. I fought it initially!

Then I came around to the satisfaction and momentum building that comes from check check checking my way through a day. I left lame crap like “check email” off it because, well, I’m going to do that.

This is for the things I might skip that serve to move my life forward and stimulate my desire to get out of bed for another day in COVIDLand. (Way less fun than Disneyland: “One person at a time on the Gravitron!”)

I urge you to give the daily healthy habits checklist a shot. The result of this list is that every day, I never run out of things to do. I’m never bored. I wish there were more hours every.single.day.

There is always more to learn and additional skills to pick up. (A few more on my list: Sewing, local plant and animal identification, master gardener training.) Instead of wallowing in the news or whiling away the time waiting for “real life,” this is proving to be a productive, fun and creative period.

What positive things have you added to your life or how are you staying sane during this insane time?

And someday, Martin and I will get back to Smith Rock!

Simple Tools to Help You Focus and Be More Productive

Santa Cruz West Cliffs

It’s one thing to talk about cutting away busyness at a high level, but how we do it in our day-to-day lives? I suggest using simple tools to remove distractions.

This is no easy task. Most of us work on a computer (a.k.a. distraction machine) for large parts of our day and spend entertainment hours in front of glowing screens as well. Whether we’re at work or at home, how can we carve out the space to focus and think deeply?

As Cal Newport writes in Deep Work, “To succeed you have to produce the absolute best stuff you’re capable of producing—a task that requires depth.” Off the grid in a cabin is one method, but not everyone’s work allows that. (Mine doesn’t.) For those of us who must stay connected while maintaining focus and productivity beyond just answering emails, we can use technology to our advantage.

Here are some of my favorite tools or techniques and a brief description of how I use them to stay focused and remove needless distraction. My advice is to sample some of these for a week. If there’s a positive result, try creating a habit the same way you would with exercise or meditation.

Block the ‘Nets: Freedom

Freedom is a great program with one simple function — shutting off your connection to the internet. Simply select the duration and hit Start.

I use this as a formal start to trigger a writing or video editing session. This keeps me from researching minutiae or feeling stuck mid-project, only to end up wandering Internet Land for an hour.

After all, most distractions stem from the online entertainment expanse, a time suck where two hours we slated for a project whirls away down the toilet. Cue up Freedom when you need to sketch a design, write a memo, or perform any concentrated, complex task for an extended period of time.

Freedom

Track Your Time: Toggl

I quoted Derek Sivers in my busyness post: “If you’re busy, you’re out of control.” Well, how do you know what’s devouring your time if you don’t track it? I had no idea until I started tracking my time via Toggl in 15 minute increments about five years ago.

This wound up dropping my hours worked — it’s amazing how a ticking timer keeps me focused. The best part, however, was that I knew where my time was going.

That awareness helped me determine the core efforts that yielded the best results (Pareto Principle again). I started outsourcing and hiring capable people to handle basic tasks (or those I’d mastered and could delegate) so I could focus on my the best use of my skills. Whether you’re an employee, a solo creative, or business owner, tracking your time is a game-changer.

If you think I’m crazy, I got the idea from Jim Collins, the business consultant and best-selling author of Good to Great. He carries a timer with him everywhere he goes. (I assume he doesn’t shower with it!)

Maintain Focus: Momentum

Momentum is a simple, free extension for your internet browser that helps keep your daily priority top of mind whenever you open a new tab. Instead of a list of favorite sites, news or a search bar to drag you into the quicksand of the interwebs, the new tab simply reminds you to keep on task. There’s also a nice picture and quote to make you feel all warm inside.

Momentum

Train Your Brain: Music on Repeat

I picked up this hack from Matt Mullenweg, the founder of Automattic. While I often listen to relaxed music (classical or electronic) when I write or edit video/photos, picking a single song and leaving it on repeat keeps me company while staying more in the background. (The song Shimmer by Tracey Chattaway is my current favorite.)

Shut Out Social Media: Facebook Newsfeed Eradicator

Can’t curb the twitch to scan through Facebook when you’re tired, bored, or cranking hard to solve a problem? This browser extension blocks your feed so you have to search for a friend to see what they’re up to.

I use this off and on, but have found that it helps moderate my desire to be constantly connected. If you aren’t feeling so hard core, try the StayFocused app instead, which limits the time you can spend on various websites.

I also highly recommend deleting all social apps on your phone. Spend the time you’d normally use flipping through Instagram or Facebook to allow your mind to just laze about, read a few pages in a book or even talk to a stranger next to you.

Outsource the Small Stuff: UpWork

Some tasks just aren’t worth doing yourself. Data entry, simple research, basic website coding and other work can siphon off hours of otherwise productive time.

My mindset is always to track my time and identify where I spend it, then see if I can automate a task. If I can’t, I try to outsource to someone who does it faster and better than I can. That could of course be an employee or delegated to a co-worker, but if you’re self-employed than a Upwork or other freelance sites are fantastic.

Sometimes you need help to accomplish that mountain of work.

Sometimes you need help to accomplish that mountain of work. (Mt. Shasta, California)

Keep Track of Passwords: LastPass

Websites are only making password criteria tougher. Six symbols, a number, and your favorite calculus symbol make it tough to remember any of them. Resetting passwords or getting locked out and calling customer service sucks, which is why a password vault is a necessity.

If you aren’t using one yet, my favorite is LastPass. I guarantee it will save you time and keep you on point rather than searching for that password iteration you left on a slip of paper somewhere on your desk.

Task Management: Boomerang/Google Inbox or Evernote

I’ve already written about The Secret Weapon, my organization and task management system for keeping my life on track and in balance. If that seems like too much, try using a simple task list coupled with either Google Inbox or Boomerang, an email plug-in whose features are built into Inbox or can be paired with Gmail.

Inbox and Boomerang allow you to “snooze” emails (i.e. hide them after picking a date for them to reappear). You can also set follow up reminders when you send an email, or schedule an email to send at a particular date/time. With Evernote as my external brain, I no longer use these two, but they are a great gateway to a full-blown task management system if committing to The Secret Weapon is too daunting right now.

This guy obviously has things in balance.

This guy obviously has things in balance.

Automate Your Finances

If you’re anything like me, you hate the process of paying bills. Believe it or not, many people still do it manually, which is why I’m bringing it up.

Take advantage of technology and automate your payments – credit card, utilities, cell phone, car, mortgage, and so on. Go through three months of spending and schedule every single monthly bill. You’ll recoup that initial time investment in a single month, plus not have to worry about when bills are due. Finance guru Ramit Sethi has a comprehensive how-to on all this; his 12-minute video will save you days of your future life.

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Don’t start using all of these at once! My approach is to question why a tool is beneficial before trying it out. Too complex and it will take a lot of time to set up and then be forgotten. Simple is great.

We can accomplish more work, free up leisure time, and decrease stress by cutting out the noise. As the saying goes, focus is more important than intelligence. In our increasingly distracting world, I couldn’t agree more.

When you're done with the work, I recommend hiking someplace like Palouse Falls in Washington.

When you’re done with the work, I recommend hiking somewhere like Palouse Falls in Washington.